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PPP TOOLKIT for Improving PPP
Decision-Making Processes
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Sector: State Highway  |  Module 2: Work through the PPP process

Preparing for procurement

Reviewing and updating project information

At the start of the procurement phase it is worth reviewing the project information developed during Phase 2. This will be especially useful if there has been a delay since receiving In-principle Approval and if new people have joined the Sponsor’s project team.

The project information will include:

  • Description of services required
  • Detailed technical scope
  • Economic and financial appraisals of the project
  • Environmental and social safeguard information
  • Risk allocation and PPP mode
  • Project implementation schedule
  • Selected procurement strategy and process
  • First drafts of the EOI notice / RFQ document and concession agreement

A decision on the procurement strategy and type of procurement process will have been made in Phase 2. First drafts of the EOI notice and / or RFQ document and concession agreement will also have been developed. Phase 3 will build from these decisions and document drafts.

The In-principle Approval will have been given on the basis of the project information from Phase 2. If the Clearance committee requested any changes to the project details then these updates should now be made. The implementation schedule should also be reviewed and updated if the timeline has changed.

Substantive changes to the project description that was agreed by the Clearance committee, particularly to the scope and risk allocation, should not now be made. If changes are required these would need to be brought to the attention of the Approving Authority and justified.

 

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