Bidding - RFP and bid evaluation

Selection of the preferred bidder

The preferred bidder will be selected on the basis of the evaluation criteria. The Independent Monitor should be present during the evaluation. A reserve bidder may also be selected as a stand-in in case a problem arises with the preferred bidder.

The preferred bidder (and reserve bidder if one is selected) should be notified. All other responding bidders should be informed that they were not successful on this occasion and thanked for their participation. All bidders have made a valuable contribution to the procurement process and it is desirable that they take away a willingness to participate again next time.

Some unsuccessful bidders may request information about where their bid fell short. The Sponsor should be careful to ensure that information about any bids that may be sensitive is not released until the project has reached technical close. Such information should remain confidential until the contract has been finalised and signed. It is important to bear in mind that the procurement process has not finished until that point has been reached.